DOPT – Service Records of Central Government employees to be examined annually
“Service Book is a record of every event occurring in the official life of a government servant. It has to be maintained for every government servant holding a permanent or a temporary post except for those who are not likely to be in service for more than one year or those holding non pensionable service.”
The nodal department of Central Government, Dopt has issued orders to all the departments to examine the employee’s service records each year in order to avoid delays in sanctioning the pensions on 30th September 2015.
More than 50 lakhs employees work in various departments of the Central Government. Pensions are delayed at the time of their retirement, due to administrative blunders and mix-ups. In order to avoid this, Service Book will be updated each year.
The main intention of the order is eliminating delays in processing of cases of retiring Government Servants. Rules and instructions of this department are reiterated time to time. The department of pensions and pensioners welfare have also suggested that the administrative authorities, to preclude and to cut down on delays in payment of retrial benefits to Government servants retiring of superannuation.
Errors in the record, if any, shall be immediately informed to the concerned employee and the department, and solved. This has to be completed within a given time frame. At the time of retirement, the employee will not face any delay in getting the retirement
Annual inspection of Service Book is very essential in this stage. Every Head of Office has to initiate action to show the service book to the government servant concerned every year and to obtain his signature there in token of their having inspected/seen the Service Book. The exercise of Annual verification be monitored by every Ministry/Department/Cadre Controlling Authority on a quarterly basis.
The order also insists to all Ministries/Departments to avoid preclude any delays in disbursement of retrial benefits of Government servants.